Summary

Vancouver City Council Meeting Minutes — May 4, 2026

VancouverMay 4, 20263 min read

At a glance

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Hybrid meeting with afternoon workshops on Digital Accessibility and PFAS mitigation. Council approved multiple contracts and policy amendments, created a sub-quorum to explore an ethics commission, adopted an interlocal agreement with WSDOT on encampments, approved claim vouchers totaling $10,331,362.65, and remanded the 2026 HUD Annual Action Plan back to staff for return on May 11, 2026. Proclamations and a Kindness 9-1-1 award were presented.

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TransportationPublic SafetyCommerceEnvironmentalHousingUtilities

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Key decisions

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Excused Councilmember Erik Paulsen from the meeting (motion approved).
Approved Meeting Minutes of April 27, 2026.
Awarded the 2026 Pavement Repairs Project construction contract to Lakeside Industries, Inc. at $951,808 (including sales tax).
Authorized increase to Workday, Inc. contract by $750,000 to a total not-to-exceed $4,601,625.
Approved Amendment No. 2 to the 2024 Crack Sealing & Mastic Repairs contract, increasing the not-to-exceed total to $1,311,075 and extending termination to December 31, 2026.
Authorized five-year on-call water engineering service agreements with multiple firms (Brown & Caldwell, RH2, Carollo, Jacobs, West Yost, GSI Water Solutions, Geosyntec, HDR, GRI).
Adopted Interlocal Agreement with Washington State Department of Transportation (WSDOT) to address homeless encampments on WSDOT rights-of-way.
Adopted amendments to City Council policies: 100-32 (Meetings), 100-34 (Relations with City Staff), and 100-36 (Code of Ethics and Conduct) (Resolutions M-4380, M-4381, M-4382).
Created a sub-quorum to look into an ethics commission (motion passed 5-1).
Approved claim vouchers in the amount of $10,331,362.65.
Remanded the 2026 Housing and Urban Development Annual Action Plan back to staff for Council review on May 11, 2026.
Presented a Kindness 9-1-1 award to Police Officer Holly Musser and proclamations recognizing Small Business Week and Small Business Month.

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Meeting information

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City Council Meeting

May 4, 2026, 4:30 PMVancouver City Hall, Aspen Room, 415 West 6th Street, Vancouver WA 98660completed

Agenda

Workshops: 4:30-6:00 p.m.
Vancouver City Hall - Aspen Room - 415 W 6th Street, Vancouver WA
2026-470 Digital Accessibility Briefing
Approximately 1 hour | attachments=1
Decision: Workshops: 4:30-6:00 p.m.
2026-498 PFAS Mitigation Update
Approximately 30 minutes, to immediately follow the previous workshop | attachments=1
Decision: Workshops: 4:30-6:00 p.m.
Council Dinner / Administrative Updates (6:00 - 6:30 PM)
Regular Council Meeting
6:30 PM Vancouver City Hall - Aspen Room - 415 W 6th Street, Vancouver WA
Pledge of Allegiance
Call to Order and Roll Call
Approval of Minutes
2025-1683 Minutes - April 27, 2026
attachments=1
Decision: Approval of Minutes
2026-499 Special Presentation - Kindness 9-1-1 Award
Proclamations
2026-500 Small Business Week
Decision: Proclamations
2026-501 Small Business Month
Decision: Proclamations
2026-552 National Day of Awareness for Missing and Murdered Indigenous Women and Persons
Decision: Proclamations
Community Communication
This is the place on the agenda where the public is invited to speak to Council regarding any matter on the Agenda not already scheduled for Public Hearing. (Separate instructions are provided for offering testimony on Public Hearing when applicable.) This includes the option to testify about Workshops. Members of the public addressing Council are requested to give their name and city of residence for the audio record. Speakers are to limit their testimony to a total of three minutes for all items combined.
Consent Agenda
The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
1. Contract Award - 2026 Pavement Repairs Project - C-102267
attachments=2 | reports=1
Decision: Consent Agenda
2. Contract Amendment - Threshold Increase for Software and Services Provided by Workday, Inc. - C-100998
attachments=4 | reports=1
Decision: Consent Agenda
3. Contract Amendment - 2024 Crack Sealing & Mastic Repairs Project - C-101637
attachments=3 | reports=1
Decision: Consent Agenda
4. Service Agreement - On-call Water Engineering Design Services
attachments=9 | reports=1
Decision: Consent Agenda
5. Interlocal Agreement between Washington State Department of Transportation (WSDOT) and the City of Vancouver to Address Homeless Encampments on WSDOT Rights-of-way
attachments=1 | reports=1
Decision: Consent Agenda
6. Amendment to City Council Policy 100-32
attachments=3 | reports=1
Decision: Consent Agenda
7. Amendments to City Council Policy 100-34
attachments=3 | reports=1
Decision: Consent Agenda
8. Amendments to City Council Policy 100-36
attachments=3 | reports=1
Decision: Consent Agenda
9. Approval of the Claim Vouchers
attachments=1 | reports=1
Decision: Consent Agenda
Public Hearings
The following item(s) are scheduled for public hearing. Members of the public addressing Council are requested to give their name and city of residence for the audio record. Unless otherwise announced by the Presiding Officer, speakers are to limit their testimony to three minutes for each public hearing.
10. 2026 Housing and Urban Development Annual Action Plan
attachments=4 | reports=1
Decision: Public Hearings
Communications
2025-1684 From the Council
Decision: Communications
2025-1685 From the Mayor
Decision: Communications
2025-1686 From the City Manager
Decision: Communications
Community Forum
This is the place on the agenda where the public is invited to speak to Council regarding any matter. Members of the public addressing Council are requested to give their name and city of residence for the record. Speakers are to limit their testimony to a total of three minutes. Up to 90 minutes will be allotted for the Community Forum.
Adjournment