Summary

Vancouver City Council meeting minutes — September 15, 2025: workshops, consent approvals, proclamations, and public hearing on 2024 CAPER

VancouverSep 15, 20253 min read

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Council held workshops on the Heights District RFP developer selection, the Comprehensive Plan update, and the Water Center exhibit replacement design. Council approved routine minutes; consent items including a Skanska contract amendment ($6,298,470), a five‑year rental registration software agreement with OpportunitySpace/Tolemi (≤ $538,000), 2026 Affordable Housing Fund awards, the Vancouver Cultural Access Program Policy, a condemnation ordinance advance for Assessor’s Parcel No. 92002-464, and claim vouchers totaling $5,304,258.04. Following a public hearing, Council approved the 2024 HUD Consolidated Annual Performance and Evaluation Report (CAPER). Proclamations were presented for National Preparedness Month, Hispanic Heritage Month, and Week Without Driving.

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TransportationBudget & TaxPublic SafetyHousingUtilities

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Key decisions

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Approved meeting minutes for August 18, 2025; August 25, 2025; and September 8, 2025 (September 8 minutes approved with requested corrections).
Authorized City Manager to execute Amendment #1 with Skanska USA Building Inc. for New Public Works Operations Campus Maximum Allowable Construction Cost (MACC) #1 in the amount of $6,298,470.
Authorized City Manager to execute a software services agreement with OpportunitySpace, Inc. d.b.a. Tolemi for an online rental registration system for an estimated amount not to exceed $538,000 over 5 years.
Adopted Resolution M-4351 finalizing 2026 funding awards for the Affordable Housing Fund and authorizing the City Manager to execute related agreements.
Adopted Resolution M-4352 to approve the Vancouver Cultural Access Program Policy pursuant to VMC 3.45.
Advanced an ordinance authorizing the use of statutory condemnation powers for Assessor’s Parcel No. 92002-464 (relating to street/sidewalk improvements), set the second reading and public hearing for September 22, 2025, and authorized the City Attorney to initiate eminent domain proceedings if necessary.
Approved claim vouchers in the amount of $5,304,258.04.
After a public hearing, approved the 2024 Housing and Urban Development Consolidated Annual Performance and Evaluation Report (CAPER) for submission to HUD.
Presented proclamations: September 2025 as National Preparedness Month; September 15–October 15, 2025 as Hispanic Heritage Month; and September 29–October 5, 2025 as Week Without Driving.

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Meeting information

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City Council Meeting

Sep 15, 2025, 4:00 PMVancouver City Hall, Council Chambers, 415 West 6th Street, Vancouver WA 98660completed

Agenda

Workshops: 4:00 - 6:00 p.m.
Vancouver City Hall - Council Chambers - 415 W 6th Street, Vancouver WA
2025-1242 Heights District Request for Proposal Developer Selection
Approximately 45 minutes | attachments=3
Decision: Workshops: 4:00 - 6:00 p.m.
2025-1268 Comprehensive Plan Update
Approximately 45 minutes, to immediately follow the previous workshop | attachments=2
Decision: Workshops: 4:00 - 6:00 p.m.
2025-1269 Water Center Exhibit Replacement Design Plan
Approximately 30 minutes, to immediately follow the previous workshop | attachments=1
Decision: Workshops: 4:00 - 6:00 p.m.
Council Dinner / Administrative Updates (6:00 - 6:30 PM)
Regular Council Meeting
6:30 PM Vancouver City Hall - Council Chambers - 415 W 6th Street, Vancouver WA
Pledge of Allegiance
Call to Order and Roll Call
Approval of Minutes
2024-1875 Minutes - August 18, 2025
attachments=1
Decision: Approval of Minutes
2024-1879 Minutes - August 25, 2025
attachments=1
Decision: Approval of Minutes
2024-1883 Minutes - September 8, 2025
attachments=1
Decision: Approval of Minutes
Proclamations
2025-1241 National Preparedness Month
Decision: Proclamations
2025-1264 Hispanic Heritage Month
Decision: Proclamations
2025-1275 Week Without Driving
Decision: Proclamations
Community Communication
This is the place on the agenda where the public is invited to speak to Council regarding any matter on the Agenda not already scheduled for Public Hearing. (Separate instructions are provided for offering testimony on Public Hearing when applicable.) This includes the option to testify about Workshops. Members of the public addressing Council are requested to give their name and city of residence for the audio record. Speakers are to limit their testimony to a total of three minutes for all items combined. RCW 42.17A.555 and City Council Policy 100-32 prohibit the use of public facilities to support or oppose any ballot measure, or to support or oppose any candidate for elective office. Any violation of these rules could result in a suspension of speaking privileges during public comment periods at City Council Meetings for 90 days or longer for multiple offenses.
Consent Agenda
The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
1. Agreement Amendment - New Public Works Operations Campus Skanska Amendment #1
attachments=3 | reports=1
Decision: Consent Agenda
2. Software Services Agreement — Online Rental Registration System Award - Request for Proposal 46-25
attachments=1 | reports=1
Decision: Consent Agenda
3. 2026 Affordable Housing Fund Homeownership Funding Award
attachments=1 | reports=1
Decision: Consent Agenda
4. Vancouver Cultural Access Program Policy
attachments=3 | reports=1
Decision: Consent Agenda
5. Proposed Condemnation Ordinance - Assessor's Parcel No. 92002-464
attachments=3 | reports=1
Decision: Consent Agenda
6. Approval of Claim Vouchers
attachments=1 | reports=1
Decision: Consent Agenda
Public Hearings
The following item(s) are scheduled for public hearing. Members of the public addressing Council are requested to give their name and city of residence for the audio record. Unless otherwise announced by the Presiding Officer, speakers are to limit their testimony to three minutes for each public hearing.
7. 2024 Housing and Urban Development Consolidated Annual Performance and Evaluation Report
attachments=2 | reports=1
Decision: Public Hearings
8. Vancouver Cultural Access Program
attachments=4 | reports=1
Decision: Public Hearings
Communications
2024-1884 From the Council
Decision: Communications
2024-1885 From the Mayor
Decision: Communications
2024-1886 From the City Manager
Decision: Communications
Adjournment