Summary
PMBC approves multiple payments and change orders; receives updates on Juliet Long HVAC and roof projects
LedyardOct 6, 20253 min read
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The Ledyard Permanent Municipal Building Committee met October 6, 2025 (Town Hall Annex, hybrid). Members reviewed roof punch‑list items at the BOE Central Office and Gales Ferry, discussed a delayed Eversource cutover for Juliet Long School, and received a positive financial update on the Juliet W. Long (JWL) HVAC project (projected $545,000 savings). The Committee approved a series of invoices, payments and change orders for roof and HVAC work (including a $46,035 payment to Gold Seal Roofing and a $294,025 application for payment to The Nutmeg Companies), authorized an RFQ/RFP for a commissioning agent for the JWL HVAC project, and voted on multiple consultant and testing invoices. One small consultant invoice (Silver Petrucelli Inv#25-1933, $149.40) received no action.
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Key decisions
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- Approved addition to agenda to consider Gold Seal Roofing payment ($46,035.00) and Shipman & Goodwin invoice ($1,475.00).
- Approved Gold Seal Roofing Application and Certificate for Payment dated 9.30.2025 in the amount of $46,035.00 for Juliet Long School – Roof Replacement and Photovoltaic Project.
- Approved Shipman & Goodwin LLP Inv# 668409 dated 9.8.2025 in the amount of $1,475.00 for professional services.
- Approved Silver Petrucelli & Associates Inv# 25-1937 ($3,400.00) and Inv# 25-2520 ($850.00) for roof/PV work on Gales Ferry and related BOE roof projects.
- Approved Prime Consulting Inc. Inv#23269 dated 8.14.2025 in the amount of $4,865.00 for snowguard inspection.
- No action taken on Silver Petrucelli & Associates Inv# 25-1933 dated 5.1.2025 in the amount of $149.40 (construction administration/closeout).
- Approved AIA G701-2017 Change Order No. 002 dated 9.30.2025 in the amount of $27,932.93 for 2023-121A Juliet W. Long School – HVAC Project.
- Approved AIA G701-2017 Change Order No. 003 dated 9.30.2025 in the amount of $778.97 for Juliet W. Long School – HVAC Project (fire‑safety/top‑of‑wall work).
- Approved Colliers Project Leaders Inv# 0001099202 dated 9.30.2025 in the amount of $4,028.40 for OMP – JWL HVAC installation.
- Approved Friar Architecture Inc. Inv# 2023-121A-11 dated 9.30.2025 in the amount of $24,540.00 for JWL HVAC project work.
- Approved Materials Testing, Inc. Inv# 26566 dated 8.31.2025 in the amount of $1,324.50 for structural steel inspection (JWL HVAC).
- Approved The Nutmeg Companies, Inc. Application for Payment dated 9.30.2025 in the amount of $294,025.00 for Juliet W. Long School – HVAC Project (backup and certified payroll confirmed).
- Approved L&W Supply Corporation Inv# 148506-001 dated 8.25.2025 in the amount of $12,886.16 for JWL HVAC ceiling materials.
- Approved AUDET Construction & Sons invoice dated 8.20.2025 in the amount of $4,950.00 for JWL HVAC (metal wrap soffit).
- Approved the Request for Qualifications/Proposal (RFQ/RFP) for professional services – Commissioning Agent (draft dated 10.1.2025) for the Juliet Long School HVAC project.
- Meeting adjourned at 6:25 p.m.
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Meeting information
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Permanent Municipal Building Committee
Oct 6, 2025, 12:00 AMTown Hall Annex - Hybrid Formatscheduled
Regular Meeting
Agenda
- REMOTE MEETING INFORMATION
- Join Zoom Meeting https://us06web.zoom.us/j/87479984008?pwd=TMXjVLsHfsHt5AL4BKmeuox5ATzbA0.1 Meeting ID: 874 7998 4008 Passcode: 011861 One tap mobile +13092053325,,87479984008#,,,,*011861# US
- CALL TO ORDER
- ROLL CALL
- RESIDENTS & PROPERTY OWNERS COMMENTS
- APPROVAL OF MINUTES
- MOTION to approve the PMBC Special Meeting/Executive Session Meeting Minutes of September 8, 2025 and the PMBC Regular Meeting Minutes of September 8, 2025.
- MOTION to approve the PMBC Special Meeting Minutes of September 15, 2025.
- UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE PROJECTS
- Update/Discussion on Roof Projects & Budget Documents
- MOTION to approve Silver Petrucelli & Associates Inv# 25-1933 dated 5.1.2025 in the amount of $149.40 for Project 22.331 Ledyard BOE-Roof.
- MOTION to approve Silver Petrucelli & Associates Inv# 25-1937 dated 5.5.2025 in the amount of $3,400.00 for Project 22.331 Ledyard - Gales Ferry Roof & PV.
- Motion to approve Silver Petrucelli & Associates Inv# 25-2520 dated 9.1.2025 in the amount of $850.00 for Project 22.331 Ledyard - Gales Ferry Roof and PV.
- MOTION to approve Prime Consulting Inc Inv #23269 dated 8.14.2025 in the amount of $4,865.00 for Snowguard Inspection.
- JULIET LONG HVAC PROJECT UPDATES
- JWL HVAC Project 2024 Updates
- JWL HVAC Owner’s Project Management Report - Colliers
- MOTION to approve AIA Document G701-2017 Change Order Number 002 dated 9.30.2025 in the amount of $27,932.93 for 2023-121A Juliet W. Long School - HVAC Project.
- MOTION to approve AIA Document G701-2017 Change Order Number 003 dated 9.30.2025 in the amount of $778.97 for Juliet W. Long School - HVAC Project.
- MOTION to approve Colliers Project Leaders Inv# 0001099202 dated 9.30.2025 in the amount of $4,028.40 for OMP-Juliet Long HVAC Installation.
- MOTION to approve Friar Architecture Inc. Inv# 2023-121A-11 dated 9.30.2025 in the amount of $24,540.00 for Project 2023-121A Ledyard - Juliet Long HVAC.
- MOTION to approve Materials Testing, Inc. Inv# 26566 dated 8.31.2025 in the amount of $1,324.50 for Structural Steel Inspection JWL HVAC Project.
- MOTION to approve The Nutmeg Companies, Inc. Application for Payment dated 9.30.2025 in the amount of $294,025.00 for Juliet W. Long School-HVAC Project.
- MOTION to approve L&W Supply Corporation Inv# 148506-001 dated 8.25.2025 in the amount of $12,886.16 for JWL HVAC Project.
- MOTION to approve AUDET Construction & Sons Invoice dated 8.20.2025 in the amount of $4,950.00 for JWL HVAC Project.
- Discussion and possible action to select a Commissioning Agent for Juliet Long School HVAC Project.
- OLD BUSINESS
- Any Old Business proper to come before the Committee
- NEW BUSINESS
- Any New Business proper to come before the Committee
- ADJOURNMENT
- DISCLAIMER: Although we try to be timely and accurate these are not official records of the Town.
- Agenda Item
- ADDITIONS TO AND/OR CHANGES TO THE AGENDA
- MOTION to add the following items to the agenda under Section V. Update on Juliet Long, Gales Ferry and BOE Central Office Projects: Section V. 6. MOTION to approve Gold Seal Roofing Application and Certificate for Payment dated 9.30.2025 in the amount of $46,035.00 for Juliet Long School - Roof Replacement and Photovoltaic Project. 7. MOTION to approve Shipman & Goodwin LLP Inv# 668409 dated 9.8.2025 in the amount of $1,475.00 for Professional Services Rendered.
- MOTION to approve Shipman & Goodwin LLP Inv# 668409 dated 9.8.2025 in the amount of $1,475.00 for Professional Services Rendered.
- MOTION to approve Gold Seal Roofing Application and Certificate for Payment dated 9.30.2025 in the amount of $46,035.00 for Juliet Long School - Roof Replacement and Photovoltaic Project.
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